01Who we are
This policy explains how HRE Land Co Ltd ("HRE Land Co", "we", "us") collects and uses personal information when you visit our website, contact us about your land, or work with us under an option or promotion agreement.
HRE Land Co Ltd is the controller of your personal information under the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
HRE Land Co Ltd
Registered in Scotland, company number SC793031
Registered office: 18 Maxwell Place, Stirling, Scotland, FK8 1JU
Email: hannah@hrelandco.co.uk · Phone: 07341 903 209
02What we collect
When you send an enquiry or contact us, we collect:
- your name, email address and phone number
- the address, postcode or Land Registry title number of your land, and the type of land
- anything else you choose to tell us about your land, your plans or your circumstances
If we go on to appraise your land or enter into an agreement, we may also hold:
- ownership and title information, including details of joint owners
- correspondence, meeting notes and the terms we agree
- your solicitor's details, and payment details needed to pay you or to contribute to your legal fees
- identity information our solicitors need for anti-money-laundering checks
When you visit our website, our hosting provider automatically records basic technical information such as your IP address, browser type and the pages you visit.
We do not ask for special category information (such as health or religious beliefs). Please do not include it in an enquiry.
03How we use it
We only use your information where the law allows us to. The table below sets out what we use it for and why.
| What we do | Lawful basis |
|---|---|
| Reply to your enquiry and arrange a conversation about your land | Legitimate interests (responding to people who contact us), and steps you have asked us to take before entering a contract |
| Carry out a free appraisal of your land's planning potential | Steps you have asked us to take before entering a contract |
| Prepare, enter into and carry out an option or promotion agreement, including planning work, surveys and the sale of your land | Performance of a contract with you |
| Keep records for tax, accounting and legal purposes, and support anti-money-laundering checks | Legal obligation |
| Keep our website running securely and understand how it is used | Legitimate interests |
| Defend or bring legal claims | Legitimate interests |
We do not use your information for automated decision-making or profiling, and we do not sell it.
We will only send you marketing (for example, news about land opportunities) if you have agreed to it, and you can opt out at any time.
05Overseas transfers
Some of our service providers, including Wix.com, may store or process information outside the UK. Where this happens, we make sure appropriate safeguards are in place, such as a UK adequacy decision or the UK's approved data transfer agreements.
06How long we keep it
- Enquiries that don't go further: up to 2 years from our last contact, so we can pick up the conversation if you come back to us.
- Agreements and land transactions: for the length of the agreement and 6 years after it ends or the sale completes, in line with legal and tax requirements.
- Website technical data: kept by our hosting provider for its standard periods.
After these periods, we securely delete or anonymise your information.
07Keeping it safe
We use appropriate technical and organisational measures to protect your information, including secure, access-controlled systems and encrypted connections on our website. Only people who need your information to work on your land can access it.
08Your rights
Under UK data protection law you have the right to:
- ask for a copy of the information we hold about you
- ask us to correct information that is wrong or incomplete
- ask us to delete your information
- ask us to limit how we use it, or object to us using it
- ask us to transfer it to you or another organisation
- withdraw consent at any time, where we rely on consent
Some rights depend on our reason for using your information. For example, we may need to keep records we are legally required to hold. To use any of these rights, email hannah@hrelandco.co.uk. There is normally no charge, and we will reply within one month.
If you are unhappy with how we have handled your information, please contact us first. You can also complain to the Information Commissioner's Office (ICO) at ico.org.uk/make-a-complaint or on 0303 123 1113.
10Changes and contact
We may update this policy from time to time. The latest version will always be on this page, with the date it was last updated.
If you have any questions about this policy or your information, contact Hannah Bradshaw at hannah@hrelandco.co.uk or on 07341 903 209, or write to us at 18 Maxwell Place, Stirling, Scotland, FK8 1JU.